Purpose

This report seeks approval for the procurement
strategy and the award of the contract to Access Paysuite Limited
for the provision of a Corporate Cash Receipting and Income
Management System (IMS).
 
The current contract was initially awarded to
Access Paysuite Limited (previously known as Capita Business
Service Limited) in 2018 for a period of five years, with an option
for a two-year extension, which ends on 31st July 2025.
 
The current procurement strategy is to
shortlist and to award a three-year contract to Access Paysuite
Limited via the Crown Commercial Services (CCS) G-Cloud 14
procurement Framework, starting 1st August 2025.
 
The aggregated contract is estimated to be
£140,000 per annum, with up to a total of a three-year
aggregated value of approximately £420,000.
 
Given opportunities to enable wider
functionality in this service area, it is proposed that the Council
reviews the market during the proposed contract to consider future
requirements. 

Content

THAT the Director of Finance approves the
procurement strategy to procure a contract using G-Cloud 14
procurement framework and award the contract to Access Paysuite Ltd
for a three-year period, starting 1st August 2025, at an estimated
cost of £140,000 per annum, and £420,000 aggregated
value up to a 3-year term.