Purpose

This report sets out the proposed procurement
strategy 
and award of contract in order to
source a cloud-based Software as a Service (SaaS) Highways Asset
Management System for the Council.
 
The Highways service relies on this software
application to carry out its statutory duties as a Street Works
Authority and to manage the planned and reactive maintenance of our
public highways, footpaths, street lighting and other
assets.
 
Previously, the software was licenced on a
perpetual basis from 2004 until 2022, when it was upgraded to a
SaaS model. This transition has resulted in significant performance
improvements and efficiencies for back office and front-line staff,
enhancing operational delivery and ensuring the maintenance of a
safe and clean public realm.
 
The recommended procurement route and award of
contract will be to Call-Off directly using the Yorkshire
Purchasing Organisation (YPO) Framework – Environmental,
Street and Waste Management (LOT 4), which provides best value and
procurement compliance.? The proposed contract term will be for a
period of 7 years from financial year Quarter 1 2025/2026 for a
total value of £420,000.? 

Content

THAT the Chief Experience and Information
Officer approves the award of the contract to Symology Limited for
the term of 7 years for a total value of £420,000.