Purpose

This report sets out the proposed procurement strategy for the provision of a Landlord Rent Arrears Platform.

The system will help the Housing Income Management Team identify and proactively engage with tenants and leaseholders who have accrued rent arrears and with those tenants who are not maintaining regular rent payments. 

The proposed procurement route will be the  running a shortlist and clarification  process using evaluation criteria via the Government Commercial Agency (GCA) GCloud14 procurement framework.

The proposed contract term will be for a period of 4 years (including one optional 12 month contract extension period) commencing in October 2026, for an estimated total value of up to £800,000 (excluding VAT).

This procurement strategy report is presented drafted in accordance with the Council’s Contract Standing Orders (CSO).

Decision

THAT the Executive Director Homes and Communities approves the procurement strategy for the provision of a Landlord Rent Arrears Platform by using the GCloud 14 Framework (detailed in paragraph 3.2 of this report), for a period of 4 years (including one optional 12 month contract extension period) commencing in October 2026, for an estimated total value of up to £800,000 (excluding VAT).