Decision

Appendix 1 of this report is exempt from publication pursuant to the provisions of Schedule 12A, Part 4, paragraph 14 of the Local Government Act 1972 (as amended)

AGREED: that

1. the procurement of 21 highway vehicles including the evaluation criteria and weightings as set out in the report be approved. The estimated value of the procurement is contained in the body of the report.

1. the commencement of the procurement by mini competition via the TPPL and NEPO Frameworks as outlined in the report and utilisation of the Council and framework approved procurement documentation be approved.

Reasons for the decision

1.    This procurement will replace the current leased vehicles and off contract spot hire arrangement and move towards an outright purchase model written down over a seven-year life period. The maintenance will be delivered by the Council’s in house workshop facility. This procurement will ensure a compliant arrangement for the statutory highway maintenance operations fleet is in place, as current vehicles are no longer fit for purpose due to age, and that the department can demonstrate value for money.

2.    To facilitate a smooth transition of the vehicle replacement programme between awarded supplier(s) and existing supplier(s). The procurement consists of 21 vehicles which will have different lead times.

3.    These vehicles will replace existing fleet vehicles consisting of public rights of ways, street lighting, highway, drainage, and high-speed routes. The current vehicles are over five years old and will be replaced with vehicles purchased outright and written down over a seven-year life. The outright purchase of the vehicles will be funded and form part of the Councils Capital program and straight line depreciated over a seven-year period. Internally this will be funded by the agreed revenue budget and charged back to the service area monthly over term. The service area has agreed the contract length and maintenance arrangements.