Purpose

Central Transport Services currently use a Welsh Government framework in order to source hire vehicles on a short-term spot hire basis up to a maximum of 3 years.  The contract is used by all Council departments including schools and covers cars, light commercial vehicles and heavy goods specialist vehicles.  Spot hire offers best value for up to a 3-year period or where service areas are unable to commit to long term financial arrangements.  Any requirement over 3 years should either be leased or purchased outright and managed by the Councils Fleet Management Department until the end of Life.

Decision

RESOLVED: that

1)              the procurement process of the Council Fleet spot hire requirement via the Welsh Government Commercial Delivery (WGCD) Framework for the provision of spot hire vehicles WGCD Ref: NPS-FT-0110-2 be approved.

2)              the high-level evaluation criteria set out in the report for the direct award to a single supplier for lots 1 and 2 with Lot 3 run as a mini competition as an when a vehicle of this type is required be approved.

3)              Authority be delegated to determine and generally deal with all aspects of the procurement process and ancillary matters up to and including the awarding of the contract to the Corporate Director, Resources in consultation with the Cabinet Member for Finance, Modernisation and Performance, the Cabinet Member for Climate Change and the Director of Governance and Legal Services.