Approval to Commence Procurement for a Supplier to Provide On-Site ICT Support for Cardiff Schools

September 22, 2026 Director of Education and Lifelong Learning (Officer) Key decision Approved View on council website

This summary is generated by AI from the council’s published record and supporting documents. Check the full council record and source link before relying on it.

Summary

Director of Education and Lifelong Learning agreed to award a direct award call-off contract to Matrix SCM Ltd for on-site ICT support for Cardiff schools. This decision was made on 22/09/2026 and approved the commencement of procurement for this service. The contract is valued at an estimated £3,000,000 for an initial term of three years with a potential 12-month extension.

Full council record

Decision

AGREED: that a direct award call-off contract be awarded to Matrix SCM Ltd (Matrix) under the NEUTAPS Framework for the provision of on-site ICT support for Cardiff schools, utilising option B as further detailed in the body of the report. The estimated contract value is £3,000,000 (excl VAT) for an initial term of 3 years with the option to extend for 12 months.

Reasons for the decision

·        The current contract for on-site ICT support for Cardiff schools is coming to an end and a new procurement exercise is required to ensure continuity of service. Schools included within the current service have agreed in principle that the Council should proceed with re-tendering the support arrangements.

·        A procurement exercise will allow the Council to test the market, secure value for money, and appoint a supplier that can meet the operational, safeguarding, Welsh language, cyber security and service quality requirements of Cardiff schools.

Details

ReferenceCall-ins0
OutcomeRecommendations Approved
Decision date22 Sep 2026
Subject to call-inYes