Decision

Approval to set up a single-provider contract to spot purchase two types of specialised chairs (Specialist Riser Recliner Chair and Specialist Tilt-in-Space Chair) for the Community Equipment Service. The contract will run for 18 months from 1 February 2026, with an optional 12-month extension, up to a maximum value of £350,000

Reasons for the decision

To ensure timely access to specialised chairs that promote independence, comfort, and safety, while complying with procurement regulations and achieving best value through a competitive process

Alternative options considered

Continuing ad hoc purchasing was considered but rejected due to risks of non-compliance, lack of transparency, and inconsistent value for money. Division into lots was also considered but deemed unsuitable due to the need for consistency and simplified contract management.