Purpose

Decision made and reasons:

Decision: The approval to award contract for a High Level Strategic
Asset Review for a period comprising contract award date to end of
March 2024 to Cushman & Wakefield.

Reason:
It is proposed to undertake a Strategic Asset Review to consider
the Council’s overall portfolio of assets at a strategic
level. This will provide a holistic overview of asset categories
held by the Council; provide benchmarking and assessment of their
performance; and identify strategic opportunities that might
deliver increased benefits and support place making, housing,
regeneration and commercial objectives.

Commissioning process:
Prior to going out to tender, there has been engagement with key
officers to identify the Council’s requirements for the
Strategic Asset Review.

Following a review of procurement options, the Council opted to use
the Homes England (HE) Framework as it provides a quicker route to
market and the framework has the breadth of suppliers suitable for
the Council’s requirement.

Tender process:
The procurement approach on the framework is to carry out a
mini-competition between a select number of suppliers within the HE
framework. For contract values between £10,000 and
£177,897, the recommendation is to invite between 3 and 6
Framework Suppliers to tender for the contract.
The Council invited 4 companies to tender for the contract, due to
their expertise, knowledge and experience in carrying out strategic
asset reviews:
? Cushman and Wakefield
? Monagu Evans
? Savills
? Avison Young

The tender closed on 11th August with 3 bids received. The tender
returns were evaluated by a panel consisting of Mark Pinnell, Matt
Angus, Richard Rice and Tony Ellis and the process overseen by
Andrew Linden; Head of Commercial Housing Contracts.
The team were impressed with the quality of the proposals from all
bidders; however, Savills’ high price put them out of
contention for the contract.
Out of the remaining bidders, Montagu Evans scored higher on
quality due to the layout of the responses and greater depth in
some responses, however the team felt both bidders clearly
demonstrated they had the technical knowledge and experience to be
able to deliver the contract to a good standard.
Based on the agreed quality price ratio 60:40 respectively, Cushman
and Wakefield provided a lower cost for the work, which has led to
them being ranked number 1. On that basis and in line with the
agreed procurement process, the recommendation from the evaluation
panel is to award the contract to Cushman and Wakefield.

Commercial Board:
Commercial Board approved the proposal on 19th September
2023.

Decision

The approval to award contract for a High
Level Strategic Asset Review for a period comprising contract award
date to end of March 2024 to Cushman & Wakefield.