Purpose

This report seeks approval to directly award a
contract under the Eastern Shires Purchasing Organisation (ESPO)
Framework Agreement (390_22 Document Management Solutions, Lot 3
Total Document Management) to Restore Plc for the provision of
Document Storage services. The current contract for Document
Storage services expires on 4 March 2026. A new contract is
required from 5 March 2026 to ensure continuity of services and for
the council to meet its obligation to store paper documents until
their destruction date. The new contract will be for a period of
five years, with the option to extend for a further two
years.