Purpose

This report seeks approval to award the contract to operate Fareham Live on behalf of the Council to the preferred bidder.

The skill required to programme and operate Fareham Live means that management by an experienced operator is required.

Following the withdrawal of BH Live as the Council’s preferred operator on 20 October 2021, the Council has undertaken a new procurement exercise.

The report seeks approval to appoint the preferred operator of Fareham Live.  Following a detailed procurement exercise, three final bidders have provided submissions that offer a varied and high-quality programme of events and activities to enable Fareham Live to be a vibrant venue with activity throughout the day and evening.

The evaluation of the submissions and preferred bidder are provided in confidential Appendix A to the report.

Decision

RESOLVED that the Executive agrees that:

(a)  the tender submitted by the contractor ranked 1st as set out in the confidential Appendix A to the report, being the most advantageous tender received, be accepted and the contract awarded to the company;

(b)  the contractor ranked 2nd, as set out in confidential Appendix A to the report is appointed as reserve bidder; and

(c)  permission for agreement to make minor amendments to the contract with the preferred bidder be delegated to the Director of Leisure and Community following consultation with the Executive Member for Leisure and Community.