Purpose

To advise the Executive of the
procurement process to provide a 5-year term contract with options to extend, for
the service, maintenance and installation of new heating and hot water systems
in the Council’s housing stock and public buildings.

 

To seek delegated authority to
appoint a single contractor for the contract term, following a thorough
procurement/tendered process.

 

This contract maintains heating,
hot water systems including gas and heat pumps. 
It also delivers our legal responsibilities to ensure gas installation
in our properties remain safe.

 

The report provides Members with
details of the new contract that will replace existing contract arrangements
which expire in the summer of 2025.

 

Further details surrounding the
funding arrangements, including the total estimated cost to deliver the
contract, are provided in Confidential Appendix A to the report.

 

This report seeks Executive
agreement for delegated authority that will allow an efficient hand-over from
the existing contractor to a new provider.

 

Decision

RESOLVED that the Executive
agrees:

 

(a)  the funding
mechanisms, as outlined in confidential Appendix A to the report to enable the
continued service, maintenance and installation of new heating and hot water
systems in the Council’s housing stock and public buildings;

 

(b)  that
the award of contract for the service, maintenance and
installation of new heating and how water systems in the Council’s housing
stock and public buildings be delegated to the Director of Housing, following
consultation with the Executive Member for Housing; and

 

(c)  that
an extension of up to 6 months of the existing contract for Gas Servicing,
Maintenance and Installation be delegated to the Director of Housing, following
consultation with the Executive Member for Housing, to ensure a seamless
handover from the existing to the new provider.