Purpose

1) To seek approval in accordance with the
Councils Financial Regulations for an addition to the capital
programme for the Combined Authority East Midlands Domestic
Retrofit Project of £583,500, which is fully grant funded
from Government.
2) To approve the Council’s intended approach to delivering
the grant, ‘the Combined Authority East Midlands Domestic
Retrofit Project’, as detailed at Appendix A.
3) To delegate authority to the Head of Environment to submit a
scheme development plan to the Nottingham City Council setting out
how the Council will deliver the grant as set out in this
report.
4) To delegate authority to the Head of Environment, in
consultation with the Portfolio Holder for Public Protection, to
make changes to the scheme development plan for ‘the Combined
Authority East Midlands Domestic Retrofit Project’ based on
Nottingham City Council feedback.
5) To seek approval for the council to apply rule 35 (iv) of the
Council’s Contracts and Procurement Rules to award a contract
to EON Energy Services Ltd to provide a managed service to deliver
the installations associated with the Combined Authority East
Midlands Domestic Retrofit Project requirements.

Decision

THAT the Leader of the Council:

1) Notes the Chief Executive or Corporate Director will sign and
return to Nottingham City Council the funding invitation letter/
MOU

2) Approves the establishment of an addition to the capital
programme of £583,500, which is fully grant funded from the
Nottingham City Council.

3) Approves the ’Approach to delivering the East Midlands
Domestic Retrofit Project detailed at Appendix A to this report
which sets out how the Council will administrate the project

4) Delegates authority to the Head of Environment to submit a full
development plan to Nottingham City Council for approval detailing
how the Council will administer the grant funding as set out in
this report.

5) Delegates authority to the Head of Environment, in consultation
with the Portfolio Holder for Public Protection, to make changes to
the proposed scheme and ‘Approach to delivering the Combined
Authority East Midlands Domestic Retrofit Project’ if
required following Nottingham City Council feedback.

6) Agrees to apply rule 35 (iv) of the Council’s Contracts
and Procurement Rules to enable direct award of a contract to EON
Energy Services Ltd to provide a managed service to install
measures in accordance with the council’s Combined Authority
East Midlands Domestic Retrofit Project.

Reasons for the decision

The project aims to contribute towards the
following outcomes:

? PLACE – to enable a safe, attractive, clean and culturally
vibrant borough that plays its part to tackle the climate
emergency.

o Housing – Individuals and families can access high quality,
affordable and energy efficient housing to bring to life
neighbourhoods

? COMMUNITY – to enable a resilient, empowered, connected,
inclusive and healthy community

o Poverty and the Vulnerable – financially vulnerable
residents are supported through our welfare services and community
partnerships.

Alternative options considered

To not adopt a scheme for delivery. This has
been disregarded as it would be a missed opportunity to contribute
to number of corporate priorities which deliver benefits to the
community. The scheme aims to support households in fuel poverty
and contribute to reducing carbon emissions.

To not apply rule 35 iv) which would mean the Council could not
directly award a contract in time to deliver works by the funding
deadline (August 2024) and would result in 41 low income households
not receiving eligible measures via the scheme.

For the recent Sustainable Warmth Competition retrofit scheme the
Council investigated available retrofit procurement frameworks and
could not identify a readily available framework to provide a
managed service to utilise grant funding and project manage the
scheme from start to finish.