Content

Decision:

1.                
Noted and
approved the charitable accounts for the financial year ending 31
March 2024 to be presented for approval at trustees’ meetings
for each of the following charities:

·                   
Burpham
War Memorial Recreational Grounds Charity
(304982).

·                   
Guildford
Sports Ground Charity (also known as Woodbridge Road Sports Ground)
(305056)

·                   
Public
Walks and Pleasure Grounds Charity (Allen House Grounds)
(305054).

·                   
Arundel
House (Hamilton Fellows) (200491)

·                   
The
Mayor’s Local Support Fund (258388)

·                   
The Racks
Close Open Space Charity (1058137)

2.                
Authorised
the Joint Strategic Director of Finance and Assets to convene a
trustees meeting for each of the charities to approve the audited
accounts and annual returns and consider the audits for the
charities.

3.                
Noted that
the outstanding accounts for the financial year ending 31 March
2023 had now been filed for The Racks Open Space, Public Walks and
Pleasure Grounds and Burpham War Memorial Recreation Ground;
and
4.                
Agreed
that delegated authority was given to the Joint Strategic Director
of Finance and Resources to undertake such steps as are necessary
to implement any of the recommendations made by the Charity
Commission in relation to all the charities of which the Council is
a trustee.
Reason(s):

1         As a
trustee the Council has a responsibility to ensure it has in place
robust mechanisms for making trustee decisions which are in the
best interests of the charity.  The
recommendations in this report enable the Council to fulfil its
duties accounting and reporting responsibilities whilst supporting
good governance so that the Council is exercising its trustee
function competently, robustly and transparently.

2.        To enable the
Council to be able to fulfil its duties in respect of best value
and continuous improvement in respect of its interests in
charities, and to keep under review the objectives, strategies and
plans, and performance of each of its companies.
Other options considered and rejected by the
Executive:
None.
Details of any conflict of interest declared by
the Leader or lead councillors and any dispensation
granted:
None.