Content

Decision:
1.    
Approve
commencement of the procurement process for the projects listed in
Appendix 1 to this report.

 

2.    
Delegate
authority to the Joint Strategic Director for Finance and Resources
in consultation with the Lead Councillor for Finance and Property,
upon selection of a successful contractor, to award the contracts
set out in the table in Appendix 1, being the Window & Sports
Pavillion Cleaning contract and the Water contract.
Reason(s):

1.      
Executive
authority is required to approve the commencement of all
procurement activity which may result in the award of the contract
being a Key Decision.  This provides
compliance with the Procurement Act 2023, good governance and
oversight by Executive prior to procurement procedures formally
commencing. 

 

2.      
Planning
procurement activity ensures:

·       
effective
stakeholder management

·       
effective
procurement and sourcing

·       
compliance
with relevant procurement legislation and the Council’s own
CPRs

·       
how best
value is to be achieved is clearly defined including how contract
management will ensure that the Council attains best value during
the life of the contract.

3.      
As
Executive authority is required in respect of the award of any
contract which is a Key Decision, Appendix 1 to this report
recommends three approaches to signing off such
contracts:
·       
Executive
·       
Delegation
to Portfolio Holder and S151 Officer
·       
Delegation
to S151 Officer

4.      
The
proposals in this report will avoid the need to submit multiple
individual requests for approval to procure and award contracts,
therefore being more agile in the approval process in relation to
procurement activity.
Other options considered and rejected by the
Executive:
Bring each individual item to Executive, which will incur more
time and cost writing individual reports
Details of any conflict of interest declared by the Leader or
lead councillors and any dispensation granted:
None.