Content

Decision:

1.               
Approve
commencement of the procurement process for the projects listed in
Appendix 1 and 2 to this report;

2.               
Grant a
waiver to the Contract Procedure Rules to enable Procurement to
pursue an urgent procurement of line 96 of Appendix 2 (of the
Supplementary Agenda Pack) in compliance with the provisions of the
Procurement Act 2023; and

3.               
Delegate
authority to the Joint Strategic Director for Finance and Resources
in consultation with the Lead Councillor for Finance, upon
selection of a successful contractor, to award the contracts listed
in Appendix 1 and 2, being:

·             
Procurement of wheeled
bins (5 types) (line 89)

·             
Trees and
Countryside Works - Replacement Boardwalk at Riverside Nature
Reserve (line 90)

·             
Delivery
of Capital Works Relating to structural works (line 91)

·             
Weyside
Urban Village Consultancy Services for a Strategic Project Lead, a
Development Surveyor and a Project Lead (lines 93-95);
and

·             
Responsive
repairs contract (line 96)

 
Reason(s):
The Executive is required to approve, prior to their
commencement, all procurement activity which may require a Key
Decision for the award. It is good governance to seek approval by
providing Executive with a summary of all proposed procurements
that may result in a Key Decision prior to procurement procedures
formally commencing.
Planning procurement activity ensures:

·       
effective
stakeholder management? 

·       
effective
procurement and sourcing? 

·       
compliance
with relevant Procurement Legislation and the Council’s own
Contract Procedure Rules?? 

·       
there is
consideration on how contract price is to be managed in contract
and what contract price model will be used? 

·       
our
procurement is ethical by considering factors such as environmental
and climate change impact, social value and modern-day slavery
risk.?? 

·       
how best
value is to be achieved is clearly defined, including how contract
management will ensure that the Council attains best value during
the life of the contract.
This report will avoid the need to submit multiple individual
requests for approval to procure and award contracts, therefore
being more agile in the approval process in relation to procurement
activity.
Other options considered and rejected by the
Executive:
Bring each individual item to the Executive, which will incur
more time and cost writing individual reports.
Details of any conflict of interest declared by the Leader or
lead councillors and any dispensation granted:
None.