Content

Decision:

1. Approve
commencement of the procurement process for the projects listed in
Appendix 1 to this report.

2.
Delegate authority to the Joint Strategic Director for Finance and
Resources, having consulted with the Lead Councillor for Finance
and upon selection of a successful contractor, to award the
following contracts listed in Appendix 1:
a)    Advanced Electricity
Metering & Data Services Contract;
b)   Minor Works – Rodboro
walkway paving Contract; and
c)    Electric Taxi
Project.
Reason(s):

1.      
The
Executive is required to approve, prior to their commencement, all
procurement activity which may require a key decision for the
contract award. It is good governance to seek approval by providing
Executive with a summary of all proposed procurements that may
result in a key decision prior to procurement procedures formally
commencing.

2.      
Planning
procurement activity ensures:
•     effective
stakeholder management?
•     effective
procurement and sourcing?
•     compliance
with relevant Procurement Legislation and the Council’s own
Contract Procedure Rules??
•     there is
consideration on how contract price is to be managed in contract
and what contract price model will be used?
•     our
procurement is ethical by considering factors such as environmental
and climate change impact, social value and modern-day slavery
risk.??

•     how best value is to be achieved
is clearly defined including how contract management will ensure
that the Council attains best value during the life of the
contract.

3.      
This
report will avoid the need to submit multiple individual requests
for approval to procure and award contracts, therefore being more
agile in the approval process in relation to procurement
activity.

4.      
When a
procurement activity is concluded Executive approval for any
consequent contract award which would be a key decision will be
sought by a separate report, unless authority is specifically
delegated to an officer.
Other options considered and rejected by the
Executive:
Bringing each individual item to the Executive, which would
incur more time and cost writing individual reports.
Details of any conflict of interest declared by the Leader or
lead councillors and any dispensation granted:
None.