Content

Decision:

1.      To
approve commencement of the procurement process for the projects
listed in Appendix 1 to this report.

2.      To delegate authority to
the Joint Strategic Director for Finance and Resources, having
consulted with the Lead Councillor for Finance and upon selection
of a successful contractor, to award the following contracts listed
in Appendix 1:
 
·       
Memorial Safety
Testing and remedial works Contract; and
·       
Printing of Annual
Council Tax Bills Contract.
 
Reason(s):
The Executive is required to
approve, prior to their commencement, all procurement activity
which may require a key decision for the contract award. It is good
governance to seek approval by providing Executive with a summary
of all proposed procurements that may result in a key decision
prior to procurement procedures formally commencing.
Planning procurement activity
ensures:
·       
effective
stakeholder management? 
·       
effective
procurement and sourcing? 
·       
compliance
with relevant Procurement Legislation and the Council’s own
Contract Procedure Rules?? 
·       
there is
consideration on how contract price is to be managed in contract
and what contract price model will be used? 
·       
our
procurement is ethical by considering factors such as environmental
and climate change impact, social value and modern-day slavery
risk.?? 
·       
how best
value is to be achieved is clearly defined including how contract
management will ensure that the Council attains best value during
the life of the contract.
This report will avoid the need
to submit multiple individual requests for approval to procure and
award contracts, therefore being more agile in the approval process
in relation to procurement activity.
When a procurement activity is
concluded Executive approval for any consequent contract award
which would be a key decision will be sought by a separate report,
unless authority is specifically delegated to an
officer.
 
Other options considered and
rejected by the Executive:
Bring each individual item to
the Executive, which will incur more time and cost writing
individual reports, so is not recommended.
 
Details of any conflict of
interest declared by the Leader or lead councillors and any
dispensation granted:
None.