Content

 Decision:
1.        To approve
commencement of the procurement process for the project listed in
Appendix 1 to the report.
2.        To delegate
authority to the Joint Strategic Director for Finance and
Resources, having consulted with the Lead Councillor for Finance,
and upon selection of a successful contractor, to award the
contract as listed in Appendix 1.
 
Reasons:
1.    
The Executive is required to approve, prior to their
commencement, all procurement activity which may require a Key
Decision for the contract award. It is good governance to seek
approval by providing Executive with a summary of all proposed
procurements that may result in a Key Decision prior to procurement
procedures formally commencing.
2.    
Planning procurement activity ensures:
• effective stakeholder management
• effective procurement and sourcing
compliance with relevant Procurement Legislation and the
Council’s own Contract Procedure Rules
• there is consideration on how contract price is to be
managed in contract and what contract price model will be
used
• our procurement is ethical by considering factors such as
environmental and climate change impact, social value and
modern-day slavery risk.
• how best value is to be achieved is clearly defined
including how contract management will ensure that the Council
attains best value during the life of the contract.
3.    
This report will avoid the need to submit multiple
individual requests for approval to procure and award contracts,
therefore being more agile in the approval process in relation to
procurement activity.
4.    
When a procurement activity is concluded Executive
approval for any consequent contract award which would be a Key
Decision will be sought by a separate report, unless authority is
specifically delegated to an officer
 
Other options considered and
rejected by the Executive:
 
Bring each individual item to
the Executive, which will incur more time and cost writing
individual reports, so is not recommended.
 
Details of any conflict of
interest declared by the Leader or lead councillors and any
dispensation granted:
None.