Decision

The contract with our print mail supplier is expired, as is the procurement framework.
Electoral Services must conduct and administer a referendum on behalf of the Local Planning Authority due to be taken on Thursday 29 October 2026.
To do so it must arrange printing of poll cards, postal votes and polling station ballot papers. The cost of print mail services is expected to be: c.£19,000
This is comprised of:
Print Services @ c.£3,760
Postal Services (via Print/Mail Supplier) @ c.£15,240

Reasons for the decision

To meet the Returning Officer's / Counting Officer's statutory duty to conduct scheduled elections and referenda in accordance with legislation.

Alternative options considered

None - The print mail supplier is experienced in providing like services to the Returning Officer / Counting Officer where effective, accurate, and efficient compliance with electoral law is essential.