Purpose

To consider proposed over £200k
procurement activity for 2024-25.

Content

Decision:
Considered the contents of this report in respect
of the proposed over £200,000 activity that is listed in
Appendix 1; and, in accordance with the Council’s Contract
Procedure Rules, give Approval to Procure to each procurement
procedure listed in Appendix 1 to the Report, noting that the
values, potential route to market and whether a tender is
collaborative with Waverley may change.
Reason(s):
1.                
Executive is required to approve all key decisions
with financial consequences of £200,000 or more. It is good
governance therefore to provide Executive with a summary of all
proposed procurements, that individually are estimated to be total
value of £200,000 or more, prior to procurement procedures
formally commencing.
2.                
Planning procurement activity
ensures:

•       effective
stakeholder management

•       effective
procurement and sourcing

•       compliance with
relevant procurement legislation and the Council’s own
CPRs

•       how best value is to
be achieved is clearly defined including how contract management
will ensure that that the Council attains best value during the
life of the contract
3.                
To avoid the need to submit multiple individual
requests for Approval to Procure in FY2024/25
4.                
A further paper discussing awards will be submitted
in due course.
Other options considered and rejected by the
Executive:
Bring each individual item to Executive, which
will incur more time and cost writing individual
reports.
Details of any conflict of interest declared by
the Leader or lead councillors and any dispensation
granted:
None.