Purpose

Award the purchase of vehicles for the Housing
Department

Content

RESOLVED:
 
To award the
purchase of:
 
Eighty
Nine (89) medium sized vans from Supplier C
through the TPPL framework - lot identification ‘Lot 2
Framework Ref – TPPLHCCOP03’
 
Two (2) large
(Sewer) vans by from Supplier C through the TPPL framework - lot
identification ‘Lot 2 Framework Ref –
TPPLHCCOP03’
 
One (1) Platform
Access Tower Vehicle from Supplier D through the TPPL framework -
lot identification ‘Lot 5 Framework Ref –
NEPO224’
 
Reasons For Decision 
 
This report details the requirement to replace
a number of Housing vehicles as part of a scheduled fleet
replacement programme. The vehicles support provision of essential
and highly visible services by the Council.
 
Applying procurement efficiencies we utilised existing frameworks to
source vehicles and suppliers that met our requirements rather than
conducting a full open procedure. The business case presented in
June 2025 approved the use of The Procurement Partnership Ltd
frameworks (HCC Lots 1, 2 & 4 and NEPO Lot 1) which facilitates
‘direct awards’ for the wide range of vehicles
required, however a mini competition was required for the Platform
Access Tower vehicle.
 
Alternative Options
Considered and Rejected
 
This is a simple asset purchase so there is no
option of ‘insourcing’. The options for this
procurement are related to whether to replace vehicles or try to
extend their operating life and to the procurement route.
 
To maintain services with the existing
vehicles is proving to be problematic as they have reached an age
where they are unreliable and expensive to maintain. There comes a
point with any asset whereby it is no longer fit for purpose.
 
The use of frameworks are more efficient and they require less time and
resources. The selected frameworks have supply options that meet
our specific requirements. Furthermore, market testing of existing
frameworks demonstrated scope for ‘direct award’ where
the primary supplier met all our specification requirements thereby
proving even more effective. Only one vehicle required assessment
through mini-competition.