Purpose

Further to the approved Cabinet report on the
5th October this report seeks approval to award the new waste
collection contract

Decision

That:
 
a) Authority is delegated to the Corporate
Director for Economy and Environment in consultation with the
Cabinet Member Community Services and Assets, Cabinet Member for
Environment and the Director of Resources and Assurance to award
the contract to the preferred bidder for the new waste collection
service under the existing collection model, within the proposed
2024/25 annual revenue budget, for an initial term of 8 years,
including options to extend by up to a further 12 years (following
budget approval and conclusion of the procurement process);
 
b) Authority is delegated to the Corporate
Director for Economy and Environment in consultation with the
Cabinet Member Community Services and Assets, Cabinet Member for
Environment and the Director of Resources and Assurance to
authorise expenditure for the essential depot improvements, service
enhancement and new receptacles essential for the standard service,
within the approved £5.8m capital budget for the standard
collection service within the new contract;
 
c) To delegate authority to the Corporate
Director for Economy and Environment to place the order with the
preferred bidder for the new vehicle fleet prior to the contract
award with the preferred bidder in order to meet the vehicle lead
in times and ensure the new vehicles are available for the new
Contract Commencement Date;
 
d) To authorise the expenditure up to the
value of £250,000 from the Waste Revenue Reserve to fund
mobilisation;
 
e) Cabinet approves the extension of the
existing Waste Collection contract with FCC Environment from 2 June
2024 to 31 August 2024 to ensure alignment with the start of the
new waste collection contract on 1 September 2024; and
 
f) Delegate all operational decisions in order
to implement the above recommendations to the Corporate Director
for Economy and Environment.

Alternative options considered

1.    
Do nothing - This is not an option as the current waste collection
contract cannot be extended beyond 1 September 2024 and waste
collection and disposal services are statutory services that the
council has to provide.
 

2.    
Terminating the current procurement process and seeking a further
long-term extension to the current collection arrangements. This is
contrary to the Public Contract Regulations 2015 and the
Council’s contract procedure rules.
 

3.    
Terminating the procurement process and bringing the waste
collection service in house; this option has been rejected based on
specialist external technical consultancy advice.