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RESOLVED
 
i)              
That the award of insurance contracts to the suppliers identified
in Appendix A. winning bidder/s following conclusion of the
procurement exercise be approved.

 
ii)             
To delegate authority to the Director of Resources in consultation
with the Head of Legal and Democratic Services to finalise the
terms and conditions of and enter into the required contract (and
any applicable extension periods subject to budgetary requirements)
with the suppliers named in Appendix A. (This delegation comes into
effect when the budget has been approved by Full Council in
February 2025).
 
REASON
 
The Council is acting as lead authority on
behalf of the two Councils. Consequently this requires Cabinet
approval for the two Councils’ spend as it falls above the
threshold for Cabinet Member approval. The two Councils’
contracts for insurance expire on 31 March 2025, and in order to
get the new supplier (or suppliers) in place before the expiry, the
evaluations need to take place at the same time as the governance
process.
 
ALTERNATIVE OPTIONS CONSIDERED BUT REJECTED AS
IDENTIFIED IN THE REPORT
 
Council to carry out the tender process alone
through a framework agreement or open tender – it was felt
that there would be little resource or financial advantage to this
option given the insurance market.
 
The Council could decide to not have insurance
in place but should any claims be made against the Council the
costs of claims would be borne by the Council. There is a risk that
the cost of this would exceed the costs of the insurance
policy.