Purpose

Ipswich Borough Council requires a legal and
compliant vehicle tracking system in order to control, track
 and report on numerous high value
assets. This will replace the current system.
 
The TPPL Framework – TPPLHCCOP03 –
Lot 7 – Telematics, has been used to identify suitable
systems.  This framework allows a direct
award to our preferred supplier in our preferred specification,
post system
comparisons.
 
The decision made is to procure a Vehicle
Tracking System of the required specification from QUARTIX
 Ltd at a total cost of £60,240.00
+ VAT, which is a 36-month contract + an additional 3 months FOC
(39 months total). This includes:
- 200 Vehicles/Plant tracking hardware
fitted.
- Removal of incumbent tracking hardware.
- Software system with unlimited Managers for
department specific vehicle tracking.
- Vehicle Smart Phone check app for before use
checks on all vehicles.
- Manager Smart phone app to allow live
tracking “on the ground”.
- Vehicle Smart Phone defect app to report all
faults.
- Free system upgrades for the duration of the
contract (all aspects including back of house system).
 
The transport team undertook extensive market
testing which included both functionality-based assessment, future
proofing as well as meeting key requirements in support of Ipswich
Borough Council and its ability to assess cost effectively:
1. Productivity of vehicles.
2. Carbon efficiency of vehicle use.
3. Time, distance and usage of individual
vehicles.
4. Vehicle roadworthiness and operator check
completeness.
 
After numerous systems were engaged, QUARTIX
was selected as the best overall value for Money taking into
account functionality, user training, support, equipment
installation cost, Contract length and additional reporting.

Decision

To procure a Vehicle Tracking System of the
required specification from QUARTIX Ltd at a total cost of
£60,240.00 + VAT, which is a 36-month contract + an
additional 3 months FOC (39 months total).
 
Reason:
QUARTIX was selected as the best overall value
for Money taking into account functionality, user training,
support, equipment installation cost, Contract length and
additional reporting.