Purpose

The Council requires a Quantity Surveyor to
assess, review and report on financial development costs incurred
by the developer of the Henley Gate development in delivering the
strategic infrastructure items of a Country Park and two railway
bridges at Ipswich Garden Suburb (IGS).
 
This Quantity Surveyor (QS) assessment is a
specialist, professional service, required by IBC as part of the
due diligence exercise it must undertake to enable it to submit
funding claims to Homes England to draw down from its awarded
Housing Infrastructure Funding.
 
The Council entered into a contract with
Faithful and Gould (part of the Atkins Group) for the QS assessment
in April 2022 to March 2023. As further claims are yet to be
submitted, IBC continues to require this service and it is proposed
that IBC enter into a new contract for continued service provision
until November 2023.
 
As Faithful and Gould have been working on the
Project it is considered they are best placed to continue to
provide the required quantity surveyor services. A fee proposal of
£45k has been received to provide services until November
2023, this is based on £3,000 (review of cashflow and related
set up work) and 6 no. Reports (£7,000 per report). The fee
proposal of £45k is the
maximum and based on the work anticipated to
be required between May 2023 to November 2023.

Decision

To enter into a contract with Faithful and
Gould (part of the Atkins
Group) to an additional value up to
£45,000 (excluding VAT) for relevant services. It has been
decided to exempt this contract from the market testing requirement
of Contract Standing Orders.
 
Reason:
To provide the QS assessment.
Entering into a new contract with the current
provider is economically in the
best interests of the Council, is below the
PCR2015 threshold, and is necessary as a matter of urgency to avoid
delay of submission of claim forms for the funding, which if occurs
may lead to financial loss for the Council.