Purpose

Parking Services is seeking a
waiver and an approval for two direct awards to the existing
service providers covering the contract for Statutory Documentation
Printing Services and Parking Remittance Processing and Document
Scanning Service to facilitate the re-tender of both
contracts.
The first contract relates to
the printing of all Parking statutory documents, in relation to
Penalty Charge Notices. This is part of the legal process to pursue
penalty charge notice debt and is due to expire on 30 January 2025.
The second contract relates to Parking Remittance Processing and
Document Scanning of challenges and representations in relation to
Penalty Charge Notices. The Council is required to provide this
service as part of the representation/challenge process to
motorists issued with penalty charge notices and is due to expire
on 26 January 2025.

Decision

The
Executive Director AGREED to:

Approve a
waiver from the Council’s Contract Regulations from the
requirement to undertake a competitive tendering exercise, to
permit directly awarding the below contracts.
Approve
the award of the contract for the provision of Statutory
Documentation Printing Services to
Capita Business Services Ltd (company number 2299747) for a period of 12 months at a total estimated contract value of
£175,000.00 excl. VAT (£210,000.00 incl.
VAT). 
Approve
the award of the contract for the provision of Parking Remittance
Processing and Document Scanning Services to Paragon Customer
Communications (London) Limited (02788181) for a period of 12
months at a total estimated contract value of £49,166.67
excl. VAT (£59,000.00 inc. VAT).
Acknowledge that both services commenced on 1st
January 2025 and that the contracts will continue until
31st December 2025.
Acknowledge that fees of £210,000.00 (inc VAT) for the
period 1st January 2025 to 31st December 2025
have already been budgeted for under the contract for provision of
the Statutory Documentation Printing Services.
Acknowledge that fees of £59,000.00 (inc VAT) for the
period 1 January 2025 to 31st December 2025 have already been budgeted
for under the contract for provision of the Parking Remittance
Processing and Document Scanning Service.