Purpose

Changes to the procurement
process as part of developing the strategy and scope mean that
there will be a gap between the end of the current contract coming
to an end and any new contract commencing. This decision is to
approve the necessary interim arrangements for provision of the
Council’s Statutory Testing and Inspections, Planned and
Reactive Maintenance, and Time Bound Repairs and associated works,
during this period.

Decision

The
Lead Member has AGREED

1.     To grant a waiver
to the Council’s Contract Regulations regarding the extension
for the Delivery of Hard FM Services to Bellrock Property and
Facilities Management Limited (Company Number 03075427).

 

2.     To vary the
contract for the provision of Hard FM Services with Bellrock
Property & Facilities Management Ltd (Company Number 03075427)
to extend it for a further period of six months from the 1st of
November 2024 to 30th of April 2025.

 

3.     That the estimated
overall total associated costs of £2,085,840.78
(£2,503,008.94 including VAT) and that overall costs consist
of: £257,640.13 (£309,168.16 including VAT) per
calendar month, or a total of £1,545,840.78
(£1,855,008.96 including VAT) for the fixed fee elements
across the 6-month contract extension period.

 

4.     That Officers
propose that any time bound repairs are also reduced to statutory
works only. Therefore, the cost of any reactive and time bound
repairs are estimated at £90,000 per calendar month
(£108,000 including VAT), or a total of £540,000
(£648,000 including VAT).

 

5.     To approve a
delegation to the Executive Director of Housing and Social
Investment, following consultation with the Lead Member, to agree
further variation of the contract for the provision of Hard FM
Services with Bellrock Property & Facilities Management Ltd as
may be necessary to implement changes to the level of services as
outlined in this report.