Purpose

Presentation of information on
policy changes and project dependencies resulting in a proposed
extension to the waste disposal contract interim arrangements and
provide an update on the procurement strategy for approval by
Cabinet.
 

An extensive engagement
process was conducted in Autumn 2020 to formulate the Resources
& Waste Strategy that sets out the future requirements for
waste treatment, processing, and the necessary infrastructure to
enable delivery of services. An engagement exercise was completed
over Spring and Summer 2022 to test market appetite and discuss
proposals to aid development of a Waste Procurement Strategy that
is deliverable and attracts good competition.

 

The Procurement Strategy
update has been formulated with further assessment and engagement
with waste experts, a cross party
member reference group, public scrutiny and it has also
seen external challenge and review
from the
Government’s Infrastructure Projects Authority
and DEFRA.

 
Engagement has confirmed that more time is needed to understand
the requirements
of emerging Government legislation and incorporate the approved changes to
the Councils Resource & Waste Strategy that will
require investment in the ageing waste
infrastructure to ensure future
operation.  
 

Content

RESOLVED –
 

1)   
That in relation to the interim arrangements, they be extended for
a further three years with the contract expiry to be reprofiled to
March 2028 under the Heads of Terms agreement with Suez and that a
deed of variation be developed.

2)   
That approval be given to the revised procurement strategy based on
a fully integrated contract to include household waste recycling
centres.

3)   
That in Autumn 2026 further consideration be given to a full
business case to approve the appointment of the preferred
contractor prior to the commencement of a new contract.

4)   
That authority be delegated to the Strategic Director Growth and
Regeneration, Service Director Legal Governance and Commissioning
and Service Director for Finance to: -
 
(i)           
Sign off and implement the required contract deed of variation and
draw down the approved Capital and Revenue expenditure for
extending the interim arrangements.
(ii)         
Commence a procurement process from December 2024 and to draw down
the approved Capital and Revenue expenditure.
(iii)        
Take a decision following a further review to identify if
efficiency opportunities could be made by mothballing the Kirklees
Materials Recovery Facility and using a third party facility and/or
changes to household waste recycling centre services.
(iv)        
Sign off and implement the required Deed of Variation to cover the
Network Raise Infrastructure Limited replacement of the Weaving
Lane Household Waste Recycling Centre.