Purpose

The purpose of this report is to seek approval, in accordance with Contract Procedure Rule (Schedule 1) 7.7.1, for the award of contract to Square One Media as identified in Appendix B for videography for the Knowsley Business Awards from 16th October 2026 to 15th October 2029, including options to extend for further periods of time up to a maximum of 24 months in aggregate, to 15th October 2031.

The reason for the decision is that a compliant procurement exercise has been undertaken in accordance with Contract Procedure Rule 7, and the winning bidder has been identified as providing the most advantageous offer to the Council.

Decision

(i)       That, in accordance with Contract Procedure Rule (Schedule 1) 7.7.1 a contract be awarded to Square One Media the winning bidder as identified in Appendix B For videography for the Knowsley Business Awards from 16th October 2026 to 15th October 2029, including options to extend for further periods of time up to a maximum of 24 months in aggregate, to 15th October 2031.

(ii)       That the Star Procurement Team be authorised to make the necessary arrangements for the issue of the relevant contract documentation.

Alternative options considered

Do Nothing: This option was considered and rejected.  The Knowsley Business Awards is one of the largest in the region and are a highlight of the business calendar.  Professional audio and video ensure the quality of the event, elevates the awards ceremony and provides for marketing collateral to showcase the awards, business and Knowsley following the actual event.

Deliver in house: This option was considered and rejected due to resource, and capacity and skills.