Purpose

To seek approval to direct award through Yorkshire Purchasing Organisation a contract directly to Access UK Ltd for LCC to move to the vendor supplier hosting (SaaS) and the ongoing support & maintenance of Mosaic for the period 1st April 2024 – 31st March 2028.

Decision

The Director  of Strategy and Resources approved a direct award through Yorkshire Purchasing Organisation (YPO) a contract to Access UK Ltd for the implementation of supplier hosting (SaaS) and  support and maintenance, for the period 1st April 2024 – 31st March 2028

The cost of making a direct award of the contract for this period is £911,632 to 31st March 2028.

The decision to award the contract is being taken on technical grounds as Mosaic is fully embedded into the Council’s systems and can only continue to be supported and maintained by Access UK Ltd.

The decision is based following a feasibility assessment, to move the Mosaic from on premise to cloud hosted in line with the Government and corporate ‘Cloud First’ principle.