Purpose

The Housing Landlord Mutual Exchange Policy
outlines NFDC’s approach to facilitating home swaps between
eligible social housing tenants moving within and out of the
district.

It ensures compliance with legal frameworks and aims to provide a
fair and transparent mutual exchange process. It supports tenants
in finding more suitable housing, addressing under/over-occupation
and supports the efficient use of housing stock.

Decision

On 9 December 2025, Cllr Steve Davies, the
Portfolio Holder for Housing and Homelessness made the following
decision:

To adopt the Landlord Mutual Exchange Policy.

Once approved, the policy will be formally published within Council
documentation and made publicly available to housing tenants via
the Council’s webpages.

Any member of the Council, who is not a Portfolio Holder, who
considers that this decision should be reviewed should give notice
using the call-in facility at the top of this page on the
Council’s intranet / extranet site. Alternatively, notice can
be given to the Monitoring Officer (Matt Wisdom) (in writing or by
e-mail) to be received ON OR BY 5.15 pm on 16 December 2025.

Details of the document the Portfolio Holder considered are
attached below.

Reasons for the decision

The Housing Landlord Tenancy Policy was
approved in October 2025. It was felt that tenants would be offered
a fair and transparent mutual exchange process by creating a new
Housing Landlord Mutual Exchange policy.

Alternative options considered

See report.