Decision

Decision
RESOLVED
 
To recommend to Full Council:
 
That Cabinet recommend that
full Council:
1)   
Confirm its continued support for the approach being
taken in the delivery of the Mundesley and Cromer Phase 2 Coastal
Management Schemes.
2)   
Delegate the authority to Director of Place and
Climate Change, in consultation with the Portfolio Holder, to
approve quotations, tenders, funding applications, access
agreements and contractual appointments/variations. This is so the
schemes can continue to progress in a timely manner.
3)   
Approve increases in the delegated financial
authority for the Director of Place and Climate Change (up to
£1 million), for the Assistant Director of Place and Climate
Change (up to £500,000) and for the Project Manager (up to
£100,000) for these two schemes
only.
4)   
Approve an increase to the value of the Cromer and
Mundesley coastal protection schemes from £6.476m (approved
by full Council on 1 March 2023) to £25m within the Capital
Programme.  This is subject to securing
the additional grant funding of £18.524m for the scheme from
the Environment Agency (EA).
5)   
Approve the descoping of the schemes if the grant
funding secured from the EA is less than the Council has applied
for so that expenditure will be fully met by the total grant to be
awarded by the EA.
 
Reasons for the decision:
 
To enable continued and timely
progression for the Mundesley and Cromer Phase 2 Coastal Management
Schemes.
An increase to the delegated
financial authority is required as the payments made to contractors
and suppliers will be of large value due to the size of the
schemes. The increased authority levels will enable invoices to be
paid promptly and in accordance with the contractual terms and
conditions.
 
Full Council need to approve
all additions to the Capital Programme, in accordance with the
Constitution. Whilst additional grant has been applied for from the
EA, which if successful would bring the total value of the two
schemes up to £25m, the Council may not be successful in
securing the full amount. If this is the case then approval for the
schemes to be scaled back is sought in advance to reduce any delays
in delivery of the two schemes.