Purpose

Contracts which underpin the Council’s
current Everybody Benefits Framework expire on 30th November 2024.
The authority is looking to re-procure a framework for the
provision of employee benefit discounts with salary sacrifice
schemes.
It is proposed that the tender is divided into 6 lots:
Lot 1: Employee discount platform
Lot 2: Green car scheme
Lot 3: Home technology scheme
Lot 4: Cycle to work scheme
Lot 5: Childcare voucher scheme
Lot 6: Health cash plan scheme
The decision to be taken relates to procurement of the overarching
Framework which has a significant published contract value, with
the spend through the framework higher than £500k when it
comes to employee participation. This is an in/out spend resulting
in the council saving on the participation rather than spending
from existing budgets.

Decision

To go ahead and procure the contracts for the
Everybody Benefits Framework through the Council’s
Procurement and Contract Management Service, with a Gateway report
considered in accordance with the Council’s Procurement and
Contract Procedure Rules.

The Everybody Benefits Framework is part of the Pay and Reward
policy framework. The Everybody Benefits scheme has been in place
for staff at the Council since 2007 to provide discounts to
employees of both local and national retailers of goods and
services, and to provide a platform from which employees could
access salary sacrifice schemes. The scheme is also intended to aid
in recruitment, retention and align with the Authority’s
sustainable development objectives.

The schemes have been well used by Council employees over the
years; currently approximately 8000 users are registered on the
platform and the framework lots have been taken up by 28
organisations.

In the interests of transparency to note in this decision record
that the decision taker leases a car through the current lease
scheme.

Reasons for the decision

To allow for a full procurement exercise to be
completed across 6 lots for the Everybody Benefits Framework.

The decision has been taken as the overarching framework which has
a significant published contract value, with the spend through the
framework higher than £500k when it comes to employee
participation. This is an in/out spend resulting in the council
saving on the participation rather than spending from existing
budgets.

Alternative options considered

N/A