Purpose

To seek approval for the procurement of a main vehicle parts supplier.

Decision

To commence a procurement process for a parts supplier for the fleet of North Yorkshire Council and NY Highways Limited.

Reasons for the decision

The procurement of a vehicle parts supplier will permit the compliant procurement of Council and NY Highways Ltd vehicle parts and facilitate the effective maintenance of the fleet.

Alternative options considered

Parts supply would be procured on an ad hoc basis. This would risk being non-compliant with procurement regulations due to the value of the contract spend. The ad hoc procurement of parts is burdensome due to workshop staff spending considerable time seeking best value and burdensome administratively due to the volume of purchases creating significant numbers of invoices. This option would also involve the Council and NY Highways managing stock themselves.

Existing arrangements are subject to contracts that are ending or are not under formal contract. This would risk being non-compliant with procurement regulations. The procurement of parts outside of contracts is also burdensome as set out above due to workshop staff spending considerable time seeking best value and burdensome administratively due to the volume of purchases creating significant numbers of invoices. This option would also involve the Council and NY Highways managing stock themselves.