Purpose

To seek approval for the procurement of a
vehicle telematics system for the fleet of North Yorkshire Council.
The system will be used to manage and track vehicle assets and
associated road risk.
Vehicle telematics provide the location of the vehicle, journey
history, incidences of speeding and harsh driving events, and
informs vehicle utilisation.

Decision

Authorisation for the commencement of a
procurement process for a telematics system for the fleet of North
Yorkshire Council, NY Highways and Yorwaste vehicles.

Reasons for the decision

The procurement of a telematics system will
allow us to harmonise our systems, optimise efficiency and
utilisation, identify savings, reduce costs, and enhance service
delivery.

Alternative options considered

Operating without a telematics system would
inhibit our ability to monitor and improve road safety, resolve
complaints, investigate road traffic collisions, increase
utilisation, and reduce the Council’s carbon footprint. It
would also limit our ability to uphold our Goods Operators Licence
regarding driver behaviour and speed management.

We could continue to operate a combination of the existing
telematics systems, but we are already experiencing issues due to
the complexity of integrating all systems. Our ability to use the
various systems is restricted, thus hampering our ability to
improve road safety, increase utilisation and reduce the
Council’s carbon footprint. There is also a procurement
governance requirement to renew contracts.