Decision

To award contracts for Hard Facilities
Management Lifts: Servicing and Responsive Maintenance for North
Yorkshire Council, following the completion of a procurement
exercise to:
• North contract - Ace Elevators Limited
• East contract - Ace Elevators Limited
• West contract - Ace Elevators Limited

Reasons for the decision

A decision was made to undertake a procurement
exercise to establish new contracts for the Hard Facilities
Management Lifts: Servicing and Responsive Maintenance, as the
contracts established by the former County Council for this are due
to expire on the 31st March 2024. The new contracts include
provision to provide all relevant servicing and maintenance for
additional Council properties as other contract arrangements
expire, as well as provision for Property’s Traded Service
Property Solutions clients. The intention to procure was entered
onto the forward plan in February 2023 and the decision to procure
was made on the 28th July 2023, with the procurement being a key
decision.

The procurement exercise was undertaken by the Council’s
Procurement and Contract Management Service October to December
2023.

Each contract awarded will be for a duration of three years with
options to extend for a further two – two-year periods
(resulting in a maximum contract period of seven years).

Alternative options considered

None