Purpose

To seek approval from the Assistant Chief
Executive (Business Support) for the procurement of a Business
Travel Management Service.

Decision

The Assistant Chief Executive (Business
Support) has approved the procurement of a Business Travel
Management Service Provider. The Authority requires the provision
of business travel service to meet its operational requirements.
Business travel requirements:

• Book rail travel.
• Book accommodation.
• Improve corporate travel booking process by working
proactively with a travel partner.
• Receive high quality corporate travel management information
including recommendations for potential improvements.
• Reduce expenditure of all forms of corporate travel.
• Reduce the Council’s carbon footprint.
• Achieve best rates for all forms of corporate travel.
• Gain access to a first class and reliable electronic booking
management solution.
• Maximise any integration opportunities.
• Improve the Council’s internal booking process.

The value of the contract is estimated to be up to £1,500,000
over the life of the contract.
The duration of the contract is estimated to be an initial term of
2 years, with two options to extend (2x12 months). The potential
maximum term is 4 years.