Purpose

The report seeks the extension of the contract
with the existing security providers for Scarborough Open Air
Theatre and other events. In order to allow for the tender exercise
to be completed in 2026 with an award to the successful supplier
from 1 January 2027 it is necessary to extend the existing
suppliers contract to 31 December 2026.

Decision

That the Corporate Director Community
Development in consultation with the Executive Member for Culture,
Arts and Housing approves that the contract with the existing
security providers is extended for a period of 9 months, from 1
April 2026 to 31 December 2026, for the reasons stated within the
report.

Reasons for the decision

To extend the contract with the existing
security providers for Scarborough Open Air Theatre and other
events. In order to allow for the tender exercise to be completed
in 2026 with an award to the successful supplier from 1 January
2027 it is necessary to extend the existing suppliers contract to
31 December 2026 to ensure the provision of security services at
key events and venues.

Alternative options considered

There is insufficient time to re-procure and
mobilise a new contract by 1 April 2026. This would place existing
events at significant risk, as many have already been booked for
the 2026 season. Without appropriate security services, these shows
cannot proceed.