Purpose

The Housing Standards Team to procure a contract for the servicing, maintenance and repairs of North Yorkshire Council’s stock of septic tanks and pumping stations. These are located through out the district serving both local authority and owner-occupied properties to effectively manage the treatment and transfer of effluent waste.

The proposed contract will support the Council in meeting its legal duties and providing independent assurance across key compliance areas, Regular professional maintenance has become a legal requirement under the rules. Systems must be desludged at appropriate intervals, typically every 12-24 months depending on household size and usage patterns. Records of this maintenance should be kept and made available to regulatory authorities upon request.

Approval is requested to undertake a procurement exercise for a contract with an initial term of two years, with the option to extend for two further 12 month periods (2+1 + 1 years), subject to satisfactory performance and continued operational need.

Decision

To procure a contract for the servicing, maintenance, repair, and statutory compliance of North Yorkshire Council's septic tanks and pumping stations. The proposed contract term is 24 months, with the option to extend for up to two additional 12-month periods.

Reasons for the decision

To support the Council in meeting its statutory and regulatory obligations by providing planned servicing, maintenance, and independent assurance across key compliance areas.

Alternative options considered

Other routes to market were considered and rejected.