Purpose

Part A: Requirement for an exemption under
rule 21.3 (j) “Where continued provision of Supplies, Works
or Services is required for an additional period and this can be
justified, for example where a service review includes the
intention to co-terminate relevant Contracts within a reasonable
period with all exceptional circumstances to be objectively
evidenced in the exemption request to enable the decision maker to
reach an informed and reasonable decision in the
circumstances.” of the Contract Procedure Rules (CPRs) to
waive the procurement procedures under rule 4 of the CPRs, which
would enable a direct award of a contract to be considered under
Part B.
Part B: Subject to approval of the proposed exemption under Part A,
appoint Pure-Tech (UK) Ltd.to provide Provision of Water Quality
Services for the Control of Legionella including Sampling,
Subsequent Reporting, Treatment & Maintenance of Water Systems
on Council assets for a period of 12 months.

Content

RESOLVED - That:
Part A

In accordance with rule 21.3 (j) of the Contract Procedure Rules,
approve:
an exemption to the procurement procedures prescribed under rule 4
of the Contract Procedure Rules to allow for a direct contract
award without competition to be made to Pure-Tech (UK) Ltd.to
deliver those services detailed in this report.

Part B
Subject to the approval of the requested exemption under Part
A,
1.
To directly appoint and to enter into a contract with Pure-Tech
(UK) Ltd. for a period of 12 months for Provision of Water Quality
Services for the Control of Legionella including Sampling,
Subsequent Reporting, Treatment & Maintenance of Water Systems
on Council assets with a maximum contract value of £40,000
including VAT.
2.
Approve the budget required for the proposed 12-month period
3.
Approve the appointment of Pure-Tech (UK) Ltd. and authorise the
completion of necessary contract documentation, so that the Council
can enter into a Contract with Pure-Tech (UK) Ltd. for the proposed
Contract.
4.
Delegate authority to the Borough Solicitor to carry out all
necessary legal formalities.

Reasons for the decision

Not to allow interim contracts. This would put
the Council at greater risk with contractors not having surety of
contract and set contract terms.

Alternative options considered

None