Purpose

Secure the purchase of 20
minibuses for service use, that meet the required technical
specification and procurement evaluation criteria to release
c.£1.86M of approved funding to fulfil the requirements of
the Fleet Replacement Plan.

Decision

ROTHERHAM METROPOLITAN BOROUGH COUNCIL

 

RECORD OF OFFICER EXECUTIVE DECISION

 

Date of Decision:

14th January 2025

Title:

Minibus Purchase – Fleet
Replacement Plan

Decision Maker:
(Including Job
Title)

Sam
Barstow 

Assistant Director
Community Safety and Street Scene 

Specific Delegation:
(If any)

As per the Constitution
and the Regeneration and Environment Sub-scheme of
Delegation: 

 

The discharge of any
executive function not otherwise reserved to the full Council, the
Cabinet, a committee of the Cabinet, a member of the Cabinet, a
joint committee discharging executive
functions 
 

Brief Description of
Decision:

Secure the purchase of
20 minibuses that meet the required technical
specification and procurement evaluation criteria to release
c.£1.86m of approved funding to fulfil
the requirements of the Fleet Replacement Plan.

Reasons for the Decision:

As set out in the
Cabinet report dated 20th March 2023 - To act on
deliverables outlined in The Fleet Replacement Plan
 

Details of alternative options
considered and rejected:

The alternatives considered and rejected
were:

Continue to hire the
required vehicles at costs of circa £278,595 per annum. This
option was rejected due to the ambition of the Fleet Replacement
Plan to remove the dependence on hire companies and the potential
risks to budgets and service delivery involved.
Purchase battery
electric vehicles. This option was rejected as significant
additional funding would be required for this option to support the
vehicles, necessary infrastructure, and maintenance.

Conflicts of interest declared by any
Executive Member consulted by the decision maker which relates to
the decision:

None

Dispensations Granted:
(If any)

None
 

Reports or parts of reports
considered

PublicreportspackMonday20March2023
Procurement Business
Case

 
I certify that this
is a true record of the executive decision to purchase 20 minibuses
as per the Fleet Replacement Programme
 
Signed by the
Decision Maker  
Dated:
14th January 2025
 
Name: Sam
Barstow                  
Job Title: Assistant Director,
Community Safety & Street Scene