Purpose

To dispose of a Civic vehicle which has been used for Civic Engagements undertaken by the Deputy Mayor escorted by a Civic Officer.

Decision

ROTHERHAM METROPOLITAN BOROUGH COUNCIL

RECORD OF OFFICER EXECUTIVE DECISION

Date of Decision:

27th February 2025

Title:

Disposal of Civic Car

Decision Maker:

(Including Job Title)

Emma Hill

Head of Democratic Services

Specific Delegation:

(If any)

Scheme of Delegation – Assistant Chief Executive

1a – Provision of Support to the Mayor

Brief Description of Decision:

To dispose of a Civic vehicle which has been used for Civic Engagements undertaken by the Deputy Mayor escorted by a Civic Officer

Reasons for the Decision:

This is an operational decision based on changes the Civic Protocol which notes that the Mayor and Deputy Mayor do not undertake Civic Engagements at the same time.  Due to this one Civic vehicle (Volvo S80 Registration YV04 FJP (2004)) has been identified for disposal.  Since 2019 the Volvo has been used approximately 21 times which equates to an average of 3-4 journeys per year. On this basis and due to age of the vehicle it is no longer required by the Service.

Due to the age of the vehicle, there are no direct budget costs for purchase. However, budgeted costs for repairs, maintenance and fuel will no longer be required.

Should any occasions be identified where the Mayor and Deputy Mayor are required to attend a Civic Engagement on the same day arrangements would be made for a hire vehicle to be sourced by the Council’s Fleet Services. However, as this is considered to be an extremely unlikely event no budget has been identified for any hire costs. 

Details of alternative options considered and rejected:

None

Conflicts of interest declared by any Executive Member consulted by the decision maker which relates to the decision:

None

Dispensations Granted:

(If any)

None

Reports or parts of reports considered

Briefing Note – September 2024

I certify that this is a true record of the executive decision to dispose of a Civic vehicle which has been used for Civic Engagements undertaken by the Deputy Mayor escorted by a Civic Officer

Signed by the Decision Maker  

Dated: 27th February 2025

E J Hill          

Name: Emma Hill                        

Job Title: Head of Democratic Services