Purpose

The Council have utilised the current
financial information management system, e5, in various guises
since 1997, with various re-procurements and exemptions. The
current agreement expires 28 February 2027, and all contract
extensions have been utilised.
 
The decision is to award and enter into a
contract to the successful bidder for the provision and
implementation of their proposed financial information management
system for 10 years following the conclusion of a procurement
process.
 

Decision

 
 

ROTHERHAM METROPOLITAN BOROUGH COUNCIL

 

RECORD OF OFFICER NON-EXECUTIVE DECISION

 
 

Date of Decision:
 

20/03/2025

Title:

22-086 Financial Information Management System
Replacement
 

Decision Maker:
(Including Job Title)

Rob Mahon
Assistant Director Financial Services (Deputy
S151)

Details of Specific Committee Delegation
or Delegation contained in the relevant
Sub-Scheme of Delegation.
 

The contract is
being entered into under the approvals that the Assistant Director
Financial Services (Rob Mahon) has delegated within the
Council’s constitution. Thes are set out in the following
section.
 Sub-Scheme
of Delegation - Strategic Director of Finance and Customer
Services
Delegation contained within the Sub-Scheme of
Delegation 15, Executive Functions, General Delegations, section
(C).

Decision:

Following tender moderation for the
Council’s Financial Information Management System contract, a
decision has been made to award to OneAdvanced for the provision and implementation of
their proposed financial information system for 10 years following
the conclusion of a procurement process.

Reasons for the Decision:

The Council’s current financial
information management system contract expires on 28th
February 2027.  After a procurement
process, two bids were received using the Crown Commercial Services
(CCS) framework, Back Office Software, Lot 1, Back Office Software,
RM6194.
OneAdvanced (the
current system incumbent), met all mandatory criteria from the
tender plus achieved the maximum average score across the
evaluation criteria of Social Value, Price and Quality.

Where the decision is made under specific
delegation from a decision making body,
the names of any member of the relevant body who has declared a
conflict of interest in relation to the decision and name of the
body granting the specific delegation and the date when it did
so:
 

N/A

Reports or parts of reports considered

22-086 Tender Evaluation Report; Briefing
Note; Procurement Complex Scorecard
 

 
I certify that this
is a true record of the decision in relation to….
 
awarding and entering
into a contract to the successful bidder for the provision
and implementation of their proposed financial information system
for 10 years following the conclusion of a procurement process.
 

 
Signed by the
Decision Maker                                 
Dated          
20/03/25
 
Name:         
Rob Mahon                                
Job
Title:     AD Financial
Services
 
If you require any assistance in the
completion of the decision record, please contact the Governance
Team governance@rotherham.gov.uk