Purpose

The award of a contract for the
provision of a Childrens Social Care and Early Help Case Management
System.

Decision

 

ROTHERHAM METROPOLITAN BOROUGH COUNCIL

 

RECORD OF OFFICER EXECUTIVE DECISION
 

Date of Decision:

4 April 2025

Title:

Procurement of Children’s Social Care
and Early Help Case Management System

Decision Makers:
(Including Job Title)

Nicola Curley Strategic Director Children and
Young People’s Service
 

Details of Specific Cabinet Delegation
or Delegation contained in the relevant
Sub-Scheme of Delegation.
 

Agreement as per sub delegation scheme and to
ensure robust auditing processes have been followed in accordance with
Commissioned Services for a Accumulated Contract with a Value up to
£100k, Accumulated Contract with a Value up to £500K
and Accumulated Contract with a Value over £500K for the Head
of Service, Assistant Director and Director of Children’s
Services respectively.
 
The value of the Children and Young
People’s Social Care and Early Help system is
£3,327,394 which forms part of a total Contract value
of £7,146,561 (Procurement of the Social Care and
Early Help system and theadditional EYES, Groupwork, EHCP, YJS and
E-Gov modules (Education system).
 
This Contract is for a period of five years
with an option to extend for a further five. 
 
The decision is taken in line with paragraph
8.4 of the Council’s Financial and Procurement Procedure
Rules:
 
“Strategic Director and Budget Managers
are authorised to incur expenditure in accordance with the
estimates that make up the budget and the Capital Programme within
their delegated areas of control.”
 

Decision:

The decision was made by Nicola Curley
Strategic Director Children and Young People’s Service and
Ian Spicer, Strategic Director for Adult Care, Housing & Public
Health Services under their delegated powers to make a direct award
to Liquidlogic Ltd (T/A System C Healthcare Ltd) through the Crown
Commercial Services (CCS) Framework for the purchase of
Children’s and Adults Social Care software.  The Council’s CYPS and ACHPH directorates
currently use this software for its Children and Adults Social Care
Finance and Case Management requirements.
 

Reasons for the Decision:

The decision enables continuity of current
system and services as well as a route to purchase additional
functionality, with the award being made in a compliant manner.

Details of alternative options considered and
rejected:

Tendering / further competition for a new
children and adults social care case management system. This option
was discounted due to the following disadvantages:-
 
·           
The Council not being able to retain the incumbent system, which is
familiar to the service.
·           
The cost of implementing and migrating data to a new system being
significantly higher.
·           
The need to allocate substantial resources for the rollout of a new
system (a new project team would need to be established).

Conflicts of interest declared by any Cabinet
Member consulted by the decision maker which relates to the
decision:

N/A

Dispensations Granted:
(If any)

N/A
 

Reports or parts of reports considered

 
 
 
 

 
I certify that this
is a true record of the executive decision in relation to
Procurement of Children’s Social Care and Early Help case
management system.
 
Signed by the
Decision Maker  

 
 
Dated:
04/04/2025 
 
Name:          Nicola
Curley                             
Job Title:     Strategic Director