Purpose

The award of a contract for the
provision of a Childrens Education Case Management
System.

Decision

 

ROTHERHAM METROPOLITAN BOROUGH COUNCIL

 

RECORD OF OFFICER EXECUTIVE DECISION
 
 

Date of
Decision:

4 April
2025

Title:

Procurement of Children’s Education System
 

Decision Makers:
(Including Job Title)

Nicola
Curley Strategic Director Children and Young People’s
Service
 

Details
of Specific Cabinet Delegation
or
Delegation contained in the relevant Sub-Scheme of
Delegation.
 

Agreement as per sub delegation
scheme and to ensure robust auditing processes have been followed
in accordance with Commissioned Services for a Accumulated Contract
with a Value up to £100k, Accumulated Contract with a Value
up to £500K and Accumulated Contract with a Value over
£500K for the Head of Service, Assistant Director and
Director of Children’s Services respectively.
 
The value of the new Education
system is £3,819,167 which forms part of a total
Contract value of £7,146,561 (Procurement of the
Social Care and Early Help and Education systems).
 
The
Contract is for a period of five years with an option to extend for
a further five. 
 
The
decision is taken in line with paragraph 8.4 of the Council’s
Financial and Procurement Procedure Rules:
 
“Strategic Director and Budget Managers are authorised to
incur expenditure in accordance with the estimates that make up the
budget and the Capital Programme within their delegated areas of
control.”
 

Decision:

The
decision was made by Nicola Curley Strategic Director Children and
Young People’s Service and Ian Spicer, Strategic Director for
Adult Care, Housing & Public Health Services under their
delegated powers to make a direct award to Liquidlogic Ltd (T/A
System C Healthcare Ltd) through the Crown Commercial Services
(CCS) Framework for the purchase of Children’s and Adults
Social Care software.  The
Council’s CYPS and ACHPH directorates currently use this
software for its Children and Adults Social Care Finance and Case
Management requirements.
 
In
addition to the existing software, the new award is to include
EYES, Groupwork, EHCP, YJS and E-Gov modules (Education
system).

Reasons
for the Decision:

The
decision enables continuity of current system and services as well
as a route to purchase additional functionality, with the award
being made in a compliant manner.

Details
of alternative options considered and rejected:

1.          
Retaining the current Capita Education
System
 
This
option was discounted due to the following
disadvantages:-
 

·             
Restrictions within the performance of the current
system

·             
Restrictions of using two separate systems within
children’s services
 

2.          
Tendering / further open competition for a new
children’s Education system.
 
This
option was discounted due to the following
disadvantages:-
 

·             
Restrictions of using two separate systems within
children’s services

Conflicts of interest declared by any Cabinet Member consulted
by the decision maker which relates to the decision:

N/A

Dispensations Granted:
(If
any)

N/A
 

Reports
or parts of reports considered

 
 

 
I
certify that this is a true record of the executive decision in
relation to Procurement of Children’s Education system.

 

Signed by the Decision Maker  

 

 

Dated:         
04/04/2025

 

Name:          Nicola
Curley                             
Job
Title:     Children and
Young People Strategic Director