Purpose

Approval of Tender Evaluation Report and
approval to proceed to Tender Award.

Decision

 

ROTHERHAM METROPOLITAN BOROUGH COUNCIL

 

RECORD OF OFFICER EXECUTIVE DECISION
 

Date of Decision:

10th June 2025.

Title:

External Works Framework
 

Decision Maker:
(Including Job Title)

Andrew Bramidge,
Strategic Director Regeneration & Environment

Details of Specific Delegation
 
or
 
Delegation contained in the relevant
Sub-Scheme of Delegation.
 

Sub Scheme of Delegation Strategic Director of Regeneration of
Environment:
Each to act in relation to matters within
their remit unless absent in which case any other Assistant
Director may act …3. In respect of procurement, contract
administration and best value:
• In accordance with Financial and
Procurement Procedure Rules, matters relating to the specification
for works, goods and services, the seeking of estimates, quotations
and tenders, the evaluation of the same and acceptance of tenders
relating to contracts for works, goods and services in accordance
with approved budgets or supplementary estimates. Sub-Scheme of
Delegation – Adult Care, Housing and Public Health April
2025
• Where a contract for support and
maintenance is renewed within five years of the original contract,
authority to award such a contract.
Page 3 refers.
 

Decision:

Approval of Tender evaluation report and award
of External Works Framework. Contract award notice will be
published the Council’s Contracts register and on Contracts
Finder and Find a Tender

Reasons for the Decision:

To enable the External Works Framework to be
awarded and the framework contract set up. The Lots within the
Framework will provide a pre-approved route to market in support of
delivery of the capital programme and
also provide additional capacity and sub-contractors for use
by in-house delivery teams to support the efficient delivery of
capital programme.

Details of alternative options considered and
rejected:

The alternative options considered as part of
the procurement business case process include:-
Option 2 – Use existing frameworks and
/or restricted quotes or open procurements for each project.
 
Reason for rejection: No available existing
frameworks suitably specialist enough to cover all required
framework lots and open procurement for every project would entail
significant time resource for individual procurements for each
project over the next 4 years.
 
Renewal of the framework was the best and most
efficient option.
 

Conflicts of interest declared by any Cabinet
Member consulted by the decision maker which relates to the
decision:

No

Dispensations Granted:
(If any)

None
 

Conflicts of interest declared by the Decision
Maker if they sit as a Cabinet appointed representative to an
outside body which relates to the decision:

No

Dispensations Granted:
(If any)

None

Reports or parts of reports considered

22-167 Tender Evaluation Report External Works
Framework (exempt)
 

 
I certify that this
is a true record of the executive decision to:
Approval of Tender evaluation report and award
of External Works Framework
 
 
I confirm that in
making this decision, due regard was given to the seven principles
of public life.
 
Signed by the
Decision Maker:
 

Dated:         
10th June,
2025
 
Name:         
Andrew Bramidge             
Job Title:     Strategic Director,
Regeneration & Environment