Purpose

To appoint a supplier to provide the Council
with a virtual compute solution to meet its needs.

Decision

 

ROTHERHAM METROPOLITAN BOROUGH COUNCIL

RECORD OF OFFICER EXECUTIVE
DECISION
 

Date of Decision:

21st October 2025

Title:

Procurement of a corporate virtual compute
solution

Decision Maker: (Including Job Title)

Luke Sayers; Assistant Director of Customer, Information
and Digital Services (CIDS)

Details of Specific Delegation
or Delegation
contained in the relevant Sub- Scheme of
Delegation.

Sub-Scheme of Delegation - Strategic Director of Finance

and Customer Services
 
Procurement
(c) To make decisions in relation to commissioning and
procurement activity. Such activity should be carried out in
accordance with the Finance and Procurement Procedure
Rules.
 
Page 16 refers.

Decision:

To award a 5-year contract, and appoint CAE Technology
Limited to provide the Council with a replacement compute solution,
at a value of £994,387.58.

Reasons for the Decision:

Following evaluation of the procurement options against the
Council’s requirements, the Council decided to make a direct
award via Yorkshire Purchasing Organisation (YPO) framework;
Network Connectivity and Telecommunication Solutions 2; Lot 2 -
Local Area Network (LAN) Services; framework reference
1229.

Details of alternative options considered and
rejected:

Above threshold open tender process and a further
competition process under the same YPO framework as referenced
above [1229] were both considered and discounted due to the time it
would take to complete the procurement process which would not meet
the Council’s timeline for replacement.

Conflicts of interest declared by any Cabinet Member
consulted by the decision maker which relates to the
decision:

No conflicts of interest raised

Dispensations Granted:
(If any)

N/A

Conflicts of interest declared by the Decision Maker if
they sit as a Cabinet appointed representative to an outside body
which relates to the decision:

N/A

Dispensations Granted:
(If any)

N/A

Reports or parts of reports relevant to the decision being
taken:

The procurement business case was used to outline the
approach and make the decision.

 
I
certify that this is a true record of the executive
decision:
 
To
award a contract and appoint CAE Technology Limited to provide the
Council’s replacement virtual compute solution.
 
I
confirm that in making this decision, due regard was given to the
seven principles of public life.
 

Signed
by the Decision Maker:
 
 
 
Dated:         
21/10/2025
 
Name:         
Luke Sayers
Job
Title:    
Assistant Director – Customer,
Information and Digital Services