Purpose

Approval of a contract award to complete
electrical system upgrade works at Wharncliffe Flats.
 

Decision

 

ROTHERHAM METROPOLITAN BOROUGH COUNCIL

 

RECORD OF OFFICER EXECUTIVE DECISION
 

Date of Decision:

11/11/2025
 

Title:

Procurement of a contractor to complete
electrical system upgrade works at Wharncliffe Flats

Decision Maker:
(Including Job Title)

Sarah Clyde, Assistant Director of Housing
 

Details of Specific Delegation
 
or
 
Delegation contained in the relevant
Sub-Scheme of Delegation.
 

Sub-Scheme
of Delegation - Strategic Director of Adult Care Housing and Public
Health
 
Assistant Directors:
 
Each to act in relation to matters within
their remit unless absent in which case any other Assistant
Director may act:
 
3. In respect of procurement, contract
administration and best value:
• In accordance with Financial and
Procurement Procedure Rules, matters relating to the specification
for works, goods and services, the seeking of estimates, quotations
and tenders, the evaluation of the same and acceptance of tenders
relating to contracts for works, goods and services in accordance
with approved budgets or supplementary estimates.
 
Page 2 refers.
 

Decision:

Approval of a contract award to complete
electrical system upgrade works at Wharncliffe Flats.
 

Reasons for the Decision:

The existing electrical infrastructure at the
Wharncliffe estate is significantly outdated and unreliable.
Contributing factors include general wear and tear, rodent damage,
and vandalism. These issues pose risks to both safety and service
reliability for residents.
 
The lighting is located on unadopted footpaths
and on communal walkways which are the responsibility of housing.
There are significant crime and anti-social behaviour issues on the
estate.
 
The works include:
 

Installation of vandal-resistant
lighting in communal areas featuring auto-dim energy-saving
functionality which will reduce energy consumption. 
Renewal of the communal aerial
system to ensure a more reliable service. 
Replacement of distribution boards
to enhance electrical safety and reliability.
Rewiring of existing door entry
systems for a more robust and functional access control.

 
These measures will improve the safety and
visibility across the estate, aiming to reduce anti-social
behaviour due to enhanced lighting and security.  In addition,
they will be more reliable than the existing systems and present
long-term cost savings through energy-efficient installations and
reduced reactive maintenance.
 

Details of alternative options considered and
rejected:

Do not undertake the electrical upgrade works.
This will lead to lights and door entry systems which will not work
in the future. It could also cause them to become
unsafe. 
 

Conflicts of interest declared by any Cabinet
Member consulted by the decision maker which relates to the
decision:

None known.

Dispensations Granted:
(If any)

N/A
 

Conflicts of interest declared by the Decision
Maker if they sit as a Cabinet appointed representative to an
outside body which relates to the decision:

N/A

Dispensations Granted:
(If any)

N/A

Reports or parts of reports considered

Housing Capital Programme 2025-29 as approved
in the
17 March 2025 Cabinet Minutes (Minute 135)
 

 
I certify that this
is a true record of the executive decision to:
 
Approve a contract award to complete
electrical system upgrade works at Wharncliffe Flats.
 
I confirm that in
making this decision, due regard was given to the seven principles
of public life.
 
Signed by the
Decision Maker:
 

Dated:         
11 November 2025
 
Name:         
Sarah Clyde 
Job Title:     Assistant Director of Housing