Purpose

The Garden Waste, Business Waste &
Additional Bin Permit Subscription Service. The decision will be
made by Assistant Director Sam Barstow as agreed by cabinet
previously for services. The decision will be to award the contract
to the successful tenderer to allow the continuation of bin
stickers/permit packs.

Decision

ROTHERHAM METROPOLITAN BOROUGH COUNCIL

 

RECORD OF OFFICER EXECUTIVE DECISION

 

Date of Decision:

8th April, 2024

Title:

Garden Waste, Business Waste & Additional
Bin Permit Subscription Service

Decision Maker:
(Including Job
Title)

 Sam Barstow,
Assistant Director of Community Safety and Street Scene,
Regeneration and Environment

Specific Delegation:
(If any)

As per the Regeneration and Environment
sub-scheme of delegation, the Assistant Director is authorised as
follows:
 
3.       In respect of
procurement, contract administration and          
best value:
 
         In
accordance with Financial and Procurement          
Procedure Rules, matters relating to the specification          
for works, goods and services, the seeking of          
estimates, quotations and tenders, the evaluation of
the     same and
acceptance of tenders relating to contracts          
for works, goods and services in accordance with          
approved budgets or supplementary estimates
 
 
7.       Other functions
 
Any function not otherwise reserved to the
full Council, the Cabinet, a committee of the Cabinet, a member of
the Cabinet, a joint committee discharging executive functions or
another local authority, relevant to the Assistant Director’s
portfolio.
 

Brief Description of
Decision:

The Council has sought to identify a
Contractor to provide permit packs (including bin stickers) to
qualifying residents and manage the information to allow the
Council to provide the collection services efficiently. This will
effect all
Garden Waste, Commercial Waste and Additional Bin collections.
After a thorough tender exercise, evaluation
and examination of the Tender Evaluation report, my decision is to
award the contract to Permiserv

Reasons for the Decision:

Although Permiserv
provided the only bid, it demonstrated a thorough understanding of
the requirements of the service and scored very well in all areas
in the evaluation process.
Details can be found in the attached Tender
Evaluation report.
 

Details of alternative options
considered and rejected:

As Permiserv were
the only supplier to bid, there were no other alternatives to be
considered within the procurement process. The only alternative
would be to not award and the collection
service left without the ability to identify containers for
collection, leaving the council open to potential financial
risk.

Conflicts of interest declared by any
Executive Member consulted by the decision maker which relates to
the decision:

N/A

Dispensations Granted:
(If any)

 
N/A

Reports or parts of reports
considered

Tender Evaluation report - 22-280 Garden &
Business Waste and Additional Bin Permit Subscription Service

 
I certify that this
is a true record of the executive decision to award a Contractor to provide permit packs (including bin stickers) to
qualifying residents and manage the information to allow the
Council to provide the collection services efficiently
 
Signed by the
Decision Maker  
Dated: 8th April, 2024
 
Name: Sam
Barstow                            
Job Title: Assistant Director,
Community Safety & Street Scene