Purpose

The
current contract for the HR & Payroll system ends 31 March
2024, it is proposed to complete a procurement process via the
Crown Commercial Service (CCS); Back Office Solutions (BOS)
Framework for a new contractual arrangement beyond 22 March
2024.
 
 

Decision

ROTHERHAM METROPOLITAN
BOROUGH COUNCIL
RECORD OF OFFICER EXECUTIVE
DECISION

Date of Decision:

Friday 22nd
March 2024

Title:

HR & Payroll System Contract
(Procurement reference 22- 107)

Decision Maker:
(Including Job Title)

Jo Brown, Assistant Chief Executive

Details of Specific
Cabinet Delegation or Delegation contained in the relevant Sub-
Scheme of Delegation.

Detail of Delegation

 
SECTION 4C2: ASSISTANT CHIEF
EXECUTIVE – DELEGATED EXECUTIVE FUNCTIONS The
Assistant
Chief Executive is authorised to
discharge executive functions in relation to:- 4. Human
Resources.

Decision:

To award a contract to Softcat (sub-contacting to
MHR) for the provision of a Support and Maintenance contract for
the incumbent iTrent HR & Payroll system.
 
This contract has been awarded via a further competition
process run on the Crown Commercial Services (CCS)

RM6194 Back Office
Software framework, with a five-year term running until
31st March 2029.

Reasons for the
Decision:

Access to an appropriate HR and
Payroll platform to support the provisions of internal HR and
Payroll services, alongside existing traded services, is essential
for the Authority.

 
Continued access to the existing
platform provides a stable way forward, without incurring
substantial migration cost and disruption.

Details of alternative
options considered and rejected:

In accordance with the
Council’s FPPRs, a procurement business case was completed
and reviewed by Senior Stakeholders, including Finance, Legal, HR,
and signed-off by the Assistant Chief Executive.

 
No further evaluation report is
necessary in these circumstances.

Conflicts of interest declared by
any Cabinet Member consulted by the decision maker

which relates to the
decision:

There are no known conflicts of
interest (personal or financial) with any of the individuals
involved in the development of this award.
 
The Cabinet Member for Corporate Services has been
consulted.

Dispensations
Granted:
(If any)

None.

Reports or parts of
reports considered

 
As part of the procurement
process, the below documents have been completed and
approved:

 
·      
Procurement Business
Case (January2024)

 

·      
Tender Evaluation
Report (14th  March2024)

 

I certify that this is a true record of the executive decision to
award a contract to Softcat (sub-contacting to MHR) for the
provision of a Support and Maintenance contract for the incumbent
iTrent HR & Payroll system

 

Signed by the  decision Maker

Dated: 22nd March 2023
 
Name: Jo Brown
Job
Title: Assistant Chief Executive